Job Description

Director of Project Management

At Haynes Mechanical Systems, we've spent over 58 years building a company we're proud of — one that works together with our customers to solve their heating, ventilation, and air conditioning needs. We're family-owned, and we intend to stay that way: no private equity, no mergers, no sudden changes in direction. That stability means our people build careers here,

not just jobs that last until the next acquisition.

We are a fast-growing commercial HVAC, building automation, and energy services company. Our culture exemplifies achieving excellence in everything we do. We are collaborative and work towards the best result for our customers. Our culture is based on three main ideals: focusing on our associates, dedication to our customers, and continuous improvement.

Competitive Benefits Package

• Comprehensive Medical, Dental, Vision plus employer contributions
• 401K - Matched
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Tuition Reimbursement
• Gym and Fitness Reimbursement
• RTD Benefits and Taxi Vouchers
• Company Events and Awards
• AND MORE!!

Requirements

• 7+ years of project management or project coordination experience in commercial construction; mechanical, HVAC, BAS, or piping experience strongly preferred.
• Construction management degree preferred.
• Demonstrated ability to build and manage a project schedule, track a budget against actual cost, and manage procurement lead times.
• Working knowledge of the permitting process for mechanical work, including multi-jurisdiction submission and follow-up.
• Comfortable reading mechanical drawings and specifications and working within a design-build delivery model where scope evolves after contract award.
• Proficiency with scheduling and project management tools (e.g., Procore, Bluebeam, MS Project, or equivalent) or a demonstrated ability to learn them quickly.
• Strong written and verbal communication is the primary client contact during execution and must be able to deliver both good news and bad news clearly.
• Able to manage multiple concurrent projects without losing track of the details on any one of them.

Position Summary

The Director of Project Management owns detailed planning and execution on Haynes Mechanical's design-build mechanical projects — schedule, budget, procurement, permitting coordination, and change order management — from contract award through closeout. The Director of Project Management leads Project Managers (who own field execution), Project Coordinators, and Mechanical Estimators (who own pricing and assist with scope development).

Essential Duties and Responsibilities

This job description gives an overview of the overall essential functions, competencies, skills, and abilities for the Director of Project Management role. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:

Planning & Scheduling – Support Project Managers in developing and maintaining a master schedule for each assigned project from contract award through closeout. Lead look-ahead scheduling, identify potential delays early, and retain ultimate accountability for schedule performance.

Budget & Cost Control – Own project budgets by tracking cost-to-complete against the schedule of values, monitoring labor and material spending, and reporting variances to leadership before they escalate.

Design-Build Scope – Guide Project Managers through the handoff from Estimating at contract award, converting the estimate into an actionable scope, schedule, and procurement plan. This is where the role adds the most value especially when scope is still being finalized as work begins.

Permitting – Ensure Project Coordinators and mechanical engineers manage jurisdictional requirements, submission schedules, and follow-up for every assigned project. Build realistic permit lead times into the schedule to prevent mid-project delays.

Procurement – Ensure Project Managers track long‑lead equipment and materials against the project schedule, escalating risks before delivery delays affect planned start dates.

Change Orders – Collaborate with Project Managers to proactively identify changes in project scope, develop accurate pricing and supporting documentation, and secure customer approval prior to commencing additional work—helping protect project schedules, contractual compliance, and gross margin.

Client Communication – Serve as the primary escalation point for the customer during execution; run progress updates and manage expectations, separate from the sales relationship.

Field Coordination – Work daily with Project Managers, Coordinators, Estimators, and Project Technicians to translate the plan into field direction.

Documentation & Closeout – Maintain submittals, RFIs, and project files in a consistent, auditable format; drive on‑time closeout and turnover.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.

• Able to lift 75 lbs from floor to waist with possible repetition
• Able to lift 50 lbs from shoulder to overhead
• Able to work with both arms above head for a minimum of 5 minutes
• Able to carry 50 lbs for a distance of 25 feet
• Able to push or pull 125 for a distance of 150 feet
• Able to climb stairs and ladders
• Able to carry 30 lbs while climbing stairs or a ladder
• Able to grip and operate hand tools, power tools, and safety equipment, such as chain falls
• Able to lift legs and step over obstacles up to 19 inches above the ground
• Able to perform work while in varying physical positions, such as lying on side, in a kneeling position, while standing on a ladder
• Able to access rooftop units and work at heights and in some cases tight or enclosed spaces
• Able to wear a respirator if conditions require; may have exposure to potentially harmful chemicals or materials
• Able to crawl for a distance of 25 feet
• Able to stoop, squat, or kneel for up to 10 minutes at a time
• Vision: Correctable to 20/20 with no color blindness
• Hearing: Correctable to normal range

Compensation: $140K - $170K Annually

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